Wednesday, August 20, 2008

Gmail Document Transfer: how-to

If you have documents in one gmail account, and want them to appear in someone else's gmail account instead of yours, you can transfer ownership of the documents by:
  • Login to your gmail account
  • Click Documents in the upper left-hand corner
  • Click the check-box next to all documents you want to transfer to your other gmail account (er...I mean to someone else's gmail account...)
  • Click the "More Actions" tab on the right side of the blue navigation bar, scroll down down and click "change owner"
  • A box will pop up and ask you to select the NEW OWNER of these documents (You can choose from your contacts)
  • Click CHANGE OWNER
  • It will take a moment to load. Be Patient. You can tell it's loading because you will see a red tab at the upper right of the screen that says "Loading...."
  • When it's done, your Google Docs page will be the same as before, except the documents you transferred will all be at the top of the page with check-marks next to them.
  • At this point you can do nothing, and they will stay in your Google Docs folder, even though someone else is the owner. You will be a collaborator, which means you can edit them, but the owner will see all your changes.
  • You can also delete them if you no longer need access, without taking them away from the owner. To do this, Click "Delete" in the blue navigation bar (it has a picture of a trash can next to it). You're done!

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