Google Docs: How to Share a document

Open or create the document you wish to share
Click the blue button that says Share in the upper right hand corner of google docs.

Drop-down Options:

• SHARE WITH OTHERS:

  You can Invite people:

  as collaborators (they can edit our doc) as viewers (they can see, but not edit your doc)

  Separate email addresses with commas. Choose from contacts

  Invite collaborators

  Advanced permissions Collaborators may invite others Only the owner may change this Invitations may be used by anyone Allows mailing lists

• EMAIL AS ATTACHMENT:

Email collaborators/viewers Email collaborators/viewers Send published link Send published link Send document Send document

To: Choose from contacts Collaborators All, None Ryoung001423 Ryoungis Ryoungis sarah zar Viewers All, None Nhjohnson Paste the document itself into the email message. Attach document as:Microsoft Word Document (.doc)Open Document Format (.odt)Portable Document Format (.pdf)Rich Text Format (.rtf) Subject: Message: Note: a link to the document will be included in the messageNote: a link to the published document will be included in the message Paste the document itself into the email message. CC me (this will send a copy to you as well)

• You can do more, but once you get the hang of these two options, it will be easy to figure out.
  

GMAIL: How to copy an email into a google doc

Open the email you want to copy information from.
Click Documents at the top of your GMAIL page, and open the document you want to add to.
It can be an existing doc or an old one.
Use your mouse to highlight the information in the email you want to copy.
Hit control C
Place the cursor in the document where you want the copied information to appear.
Hit control V.
Remember to save.

Picasa: How to edit captions

• Go to the album you want to add captions to in Picasa (The photos link from your Gmail account will take you to Picasa).
• Click "edit captions" at the top. You will see something like this:
• Edit Captions: Teachers at Howard Hall Farm

  Click to add a caption march 10, 2008. plaster, library Click to add a caption

  Type in captions and click Done.

Now you can use this album to create a slide-show that has captions with the photos.
Here is a sample of what that looks like:

Click here to learn how to embed Slide-shows in a Blog

That's it!

Picasa: Slide-show: How to use photos from different Picasa albums in a slideshow

In Picasa (which you get to by clicking the Photos link in your gmail account),

• click New Album (near the top on the right)
• Fill out the form that appears (Enter a title for your new album, you can enter a description if you want. Since you are going to use this album for a public slide-show, you will choose Public.)
• Click Create.
• Now you have an empty album. You can click the link to upload photos from your computer, or you can get photos from other albums you already have online. Here's how:
• Click My Photos to go back and view all your albums.
• Scroll to an album that has pictures you want and double-click to open it
• Click the button at the top of the album labeled "Organize"
• Click on the thumbnail of the picture you want and then click copy (on top of the box with photos in it)
• It will say Copying items to album:
  

  Enter details for a new album below or choose an existing album .

• 
  
• Click choose an existing album .
• Select the new album you created to use for the slide-show.
• Click Select Album.
• It will copy it into your album.
• (Rinse and repeat)
  

Good Job! Once you have all the pictures you want in your new album, you can create a slide-show. If you can't remember how to do this, click the link below for instructions:

How to embed Slide-shows in a Blog

Here is a sample of the new album's slide-show:

Blog: How to embed Slide-shows in a Blog

• go to your gmail account and log in, click Photos at the top. It will take you to your Picasa photo albums. (If you need help before getting to this step, click here: How to get photos from your camera onto the computer (Windows))
• If you want to embed an entire Picasa album into your blog as a slide-show, scroll down to the album you want and double-click it. You are now looking at everything in the album.
• In the left sidebar, click Embed Slideshow.
• A box pops up that says "Create a portable slideshow for your website, blog, Myspace, etc."

  Slideshow options: Select your slideshow size: Medium is a bit small, 400px is nice and big. A good size for a blog, and Small is what you would use in a sidebar. Small 144pxMedium 288pxLarge 400pxExtra large 600pxExtra-extra large 800px Show captions (if you click this box, any captions you have added to the photos will show up in the slide-show.) Autoplay HTML Links (for MySpace) ignore this. Embed slideshow: In your blog's editing section, click the tab that says Edit HTML, then copy and paste the code that appears inside the yellow box in Picasa into your website or blog. Once you publish your post, the slide-show will appear, even though you won't see it while you're editing.

  Slideshow preview appears on the right: Need help putting this slideshow on your website?

An example of what a slide-show looks like once you have done this:

icontact: How to send a message to your mailing list

• enter your username and password, and click Log in
• Click the navy blue tab at the top left labeled "Create"
• In My Messages, You can create a new message or work from a saved draft.
• You can:
• Create a Message
• Re-Use a Sent Message
• My Messages
• My RSS-In Feeds
• TO USE A MESSAGE YOU HAVE CREATED ELSEWHERE, CLICK Create a Message, then click Create a New Email from Scratch

All options:

Create a New Email using MessageBuilder

If you like a little hand-holding, our MessageBuilder is your best choice. MessageBuilder will allow you to select a template from our library and will walk you through creating your email with no HTML coding required. Templates are also available.
To do this, click "Create a New Message from Scratch"

Create a New Email from Scratch

Choose this option if you'd like to begin creating an email from scratch using our WYSIWYG editor.
To do this, click "Copy & Paste a Message"

Copy & Paste an Email

Select this option if you're using Dreamweaver, FrontPage or any other HTML editor. It's the perfect choice if you write your own HTML because you won't be given a WYSIWYG editor—just a place to paste your HTML code. Use the preview function to see how your email will appear before sending.

• For email type, choose HTML Message (which means there can be pictures, and you can copy/paste links, etc.)
• For Email Subject, type what you want to appear in the subject line of your newsletter/ press release, or whatever it is you're sending out.

• Please Wait...
  • You will see a box like this:
    
  
  
  Just copy and paste the message you created in Google Docs into the box.
• You must compose a plain-text email for contacts who cannot view HTML emails. This is easy: Next to where it says " Create your Plain-Text Email", click the yellow button:
• A bunch of text will appear in the box. That's fine. You can edit it or ignore it. You can ignore this button also: (if you push it, it will tell you whether your email will look like spam or not)
• Press Quicksave to save our work at any time:
  
• 
  
  
  
  
  Send a Test Email: Test emails differ from the emails your contacts receive in two ways: the test email will not have a footer, and subscriber and custom fields won't be populated. Enter your email address,__________________click:
  
• Check your email inbox to make sure the test email looks okay.
  
  will save your message.
• Once, you have clicked save, it will take you to a new page, where you will see a list of your saved messages. Find the one you want to save, and click the image to the right of it that looks like an envelope and has a green arrow on it.

• Choose Destination:

  

  This is where you can choose who to send your email to:
  

• Click the box next to the list or lists you want to send to.
• Scroll to the bottom of the page, and click the green box labeled "Proceed to Send"
  
  
  

icontact: How to create a list

iContact is a paid service that we use for our mailing list. Click the picture below to go to their site:

• enter your username and password, and click Log in
• Click the navy blue tab at the top left labeled "My Contacts" My Lists

• Lists help you organize your contacts. For example, you can create one for each of your newsletters. Click either Create a list or My Lists.
• They will walk you through it from there.
  

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